One platform,
any solution

Your next generation workflow platform that brings everything and everyone together.

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Your all-in-one platform offering
unparalleled features and scalability

Looking for a fast and efficient way to onboard your team? Look no further! Choose from one of our existing platform templates and get your team up and running in no time. If you don't see a template for your industry, just let us know and we'll be happy to build one for you.

If you're looking for a more customised solution, we've got you covered as well. With our platform, you can import your existing data to quickly create custom fields as part of your data-sets. It's a quick and easy way to build a bespoke solution that perfectly fits your unique needs.

Project Management

Transform the way you manage your workflow and unlock your team's full potential with our powerful yet easy-to-use project management solution.

Tasks & Resource Planning

Effortlessly book time for your projects, make changes on the fly, and quickly identify overbooking and staff availability.

Project Timelines

Schedule with confidence, meet project deadlines, and make planning future projects easy.


Our timesheet solution is perfect for any business, with accurate timesheets and efficient billing for both remote and in-office employees.

Holiday Management

Effortlessly manage employee absences and prevent departmental shortages. Plan your team's time off with confidence using our intuitive tool.

Custom Briefing Forms

Create your own request processes across your organization with our custom briefing forms and streamline your work intake.

Digital Asset Management

Asset management is critical for successful project delivery. Our easy-to-use module streamlines your requirements in one convenient place, making it efficient and convenient to manage your assets.

Robust cloud-based solution

Our cloud-based platform lets you access your solution from anywhere. Over 20 + years of continuous service, WIP Systems has consistently met or exceeded a 99.9% uptime, ensuring customers can access our platform without interruption.

Security & Roles

Configure access, permissions, and data visibility to reflect your internal processes. Customized Roles can be used to specify user or group access levels across the entire platform.

Use Cases

Get started in minutes

Whether it's traditional project management, resource management, or adapting to working from home, WIP Systems can help.

Requests (Work Request), Estimates, Projects, Custom Briefing Forms, Timesheets & Operational Costs, 3rd Party Costs, Invoicing, Asset Management & Approvals, Resourcing, Timelines & Tasks.

  • Provides a single point of contact for all customer or internal work requests, and remove email-based processes
  • Build and publish simple and sophisticated briefing forms that your customers can complete as part of their work requests
  • Seamlessly convert work requests into an estimate or project
  • Quickly create detailed estimates using estimate templates that are populated with default or customer profiled service rates
  • Provide estimates to customers for approval in any currency, while retaining the ability to report globally in your chosen base currencies
  • Monitor and capture estimated, actual, operational, and 3rd party costs in one place, and catch budget overspend before it happens
  • Monitor estimated, booked, and operational hours and burn rates in real-time, while maintaining an accessible audit trail
  • Part-invoice projects at any stage of your workflow and leverage extensive project reconciliation features
  • Upload and share files internally or with customers for review and/or approval
  • Break down silos across departments to implement 'hub+spoke' workflows for inter-company work requests, and quickly uplift costs into a single customer-facing estimate
  • Collate additional work requests, estimates, and projects to manage your workflow using a parent and child environment
  • Easily manage customer, supplier, and internal user access with roles and permissions


Simple Pricing

Try our powerful work management software today.

Small Business

For smaller teams looking for a better affordable approach

30 users minimum, billed annually
$USD 15 per user/mo
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  • One platform template
  • 1 GB storage per user
  • Access to all standard modules
  • Unlimited projects
  • Unlimited tasks and sub-tasks
  • 5 custom briefing forms
  • Unlimited custom fields
  • Google and Microsoft SSO
  • Onboarding and adoption guidance
  • Email support

Take your growing company to the next level with our top-rated tools

100 users minimum, billed annually
$USD 20 per user/mo
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Small Business plan features plus:
  • Custom security roles
  • 2 GB storage per user
  • SAML-based SSO
  • Unlimited project timelines
  • Unlimited custom briefing forms
  • Estimate templates
  • Project reconciliation
  • Estimate variance tracking
  • Advanced reports
  • Customer portal
  • Guest approvals

Large organisations requiring advanced integrations or multiple solutions

Get a custom quote
Let's speak
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Corporate plan features plus:
  • Any combination of platform templates
  • 5 GB storage per user
  • Folder structures & linked projects
  • Multilingual support
  • Custom reports and dashboards
  • Sandbox environment
  • API access
  • Advanced Integrations
  • Audit logs
  • Dedicated customer success manager
  • Personalized training
  • Priority support

The pricing outlined above is only valid for new purchases after May 1st, 2023 , and is not offered and does not apply to any prior purchases.
WIP Systems reserves the right to adjust its packaging and pricing at any time. Amount shown is price per month in USD and billed on an annual per user basis.

About Us
20+ Years
SaaS experience

Established in 2001 with the aim of assisting the Advertising, Media and Production industry to better manage and leverage their existing technologies, WIP Systems provides a modular platform that can be individually adapted to fully exploit and enhance the provision of services for any business.

Martin Saker

Martin has been working with the internet and other related technology for over 25 years. Prior to WIP Systems he worked for multinational companies such as Invensys and Accenture, delivering both internal and external systems, before moving into digital media where he started developing thin client and bespoke SaaS solutions.

Warren Mott

Warren has a wealth of experience and skills honed from more than 30 years in the advertising and design industry. His strengths in managing a business and identifying problems and opportunities, combined with his knowledge and understanding of the structure and processes of the industry, allow him to fully understand and resolve our clients' needs.